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Job Description

Skills Alliance are partnering a global pharmaceutical business with a global transformation programme, focusing on developing and improving system processes across their procurement, finance and HR functions internationally. They are seeking a PMO Lead to join the team on a 12 month contract, responsible for support all programme management activities, including planning, leading a small team of PMO analysts, management of risks & issues, interdependencies, status reporting, resources and other PMO processes.

Job Purpose:

The main emphasis of the role is planning, ensuring the programme has a robust plan which captures dependencies and constraints and allows management decisions to be taken. The role holder is expected to work with other workstreams to develop the plan and to provide insights such as unknown dependencies, conflicts, overlapping tasks etc. The plan must also be able to support ‘what if’ analysis to allow potential changes to be modelled. The programme plan is a key deliverable.
The role holder will lead a small team of PMO analysts who will carry out PMO tasks and run PMO processes under his/her leadership. The role holder will carry out PMO tasks as needed. PMO processes are well established and the team is already in place.

Key Responsibilities:

Management of Project Plan
The full integrated project plan will be owned by the programme Manager but managed by this role
Support the tracking of deliverables and milestones

Interdependency management
Management of interdependencies to ensure activities are progressed to remediate / mitigate

PMO Reporting
General internal reporting (both to EMEA team and Global Team)
Assistance in producing reporting packs for the Programme Manager / Release Lead
Gathering Workstream status and consolidation into appropriate reporting summaries for the programme
Creation of progress dashboards to track activities such as document production across workstreams

PMM / SDLC Governance Monitoring
Ensuring documentation (formal governance documentation and other required non-governance documentation) is completed and appropriate managed and archived, in audit and audit ready state (in hardcopy / electronic format)

RAID management
Management of consolidated RAID log, ensure activities are progressed to remediate / mitigate
Follow up of Actions and ensuring Decisions are appropriate logged

Administration
Assistance with ensuring control procedures are in place to effectively manage a team of external and internal resources delivering the Programme
Onboarding new resources
Schedule management with respect to Team Meetings and Facilities

Other Ad-Hoc Activities
Other duties that may be reasonably required by the Business / Programme Team
As necessary under the guidance and direction of the Programme Manager
Management of Project Sharepoint site – Ensuring the information present remains relevant and up to date

Compliance
Embed Compliance Culture across all areas of the business ensuring integrity in action is actively applied in all initiatives
Ensure adherence to company policies relating to ethics and compliance standards

Required Experience:
Proven ability and experience in project planning on a large programme. Expert MS Project user is a requirement
Knowledge of project management methodologies such as Prince 2 or equivalent
Experience of working in the PMO of a large programme or in a junior project management role on a SAP / ERP implementation project
Flexible approach to work with a focus on delivery to deadlines and high standards.
Ability to prioritise and plan, balancing priorities and deadlines.
Good time management skills
Highly effective communication skills both written and verbal presentation
Excellent analytical and reporting skills; able to turn data into meaningful management information
Good attention to detail
Comfortable to work independently, seeking clarity on direction only.
Excellent interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
Ability to persuade others to resolve issues and conflicts
Ability to create a sense of community amongst disparate members of the project teams
Ability to know when and how to escalate issues before reaching critical level.
Pharma sector experience preferable but not essential

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